Port of Portland - Public Records Request

Welcome to the Port of Portland's Public Records Request

Our policy is to provide public access to Port records in an efficient and responsive manner through use of published request procedures and through prompt acknowledgement of all requests. The Public Records Law expressly authorizes public agencies like the Port of Portland to establish reasonable fees for the actual costs of making the records available, and unless expressly waived, we will impose these fees. Actual costs include paper or other media, as well as time spent locating, reviewing, redacting, copying, and supervising a person’s inspection of original records. Actual costs may also include time spent by an attorney reviewing the records. The Port may reduce or waive fees if making the records available primarily benefit the general public. In order to have a request for waiver considered the requestor should provide a statement about how the release of the records affects the community or the public as a whole in contrast to a concern or interest of a private individual or entity. All requests are evaluated on the circumstances as a whole, including the burden to the Port in locating or preparing the records.

Request for public records

Common requests listed below can be submitted via an email. If your request doesn't fall into these categories, you'll need to submit an online form which is linked at the bottom of the list.

Photography - 503.415.6474
All images are owned and copyrighted by the Port of Portland, available for non-commercial use only. We do not provide copies of any copyrighted material for commercial use.

Closed-Circuit Television (CCTV) - 503.415.6490

Police Department - 503.460.4221
Police reports, audio recordings and CAD printouts for police and fire events.

Rental Car Monthly Market Share Reports
Available online.

Risk and Claims Management - 503.415.6436
Medical, injury and incident records.

Media Relations - 503.548.1774 (Emergency 24-hour pager)
During regular business hours please visit the Media Relations webpage to contact the appropriate Port media relations representative, who can assist you with visits, interviews and information requests.

All other records requests
All other requests need to be submitted through our online form.

Contacts

Records Manager - 503.415.6640, Fax: 503.548.5520

Requester Information

First Name ∗

Last Name ∗

Organization

Preferred method of contact: E-mail Phone Mail

Mailing Address ∗

City ∗

State∗

Zip Code ∗

Phone

E-mail Address

Verify E-mail Address

Request Background & Details

Please provide a description of the records request. So that we can efficiently address your request, please provide as much detail as possible including a detailed description of the materials being requested: Type of documents(s), timeframe or date, author, title and subject matter.

Characters left: 3000

Review and Submit request

Name:
Organization:
Preferred Method of Contact:
Phone:
Email:
Address:

So that we can efficiently address your request, please provide as much detail as possible including a detailed description of the materials being requested: Type of document(s), timeframe or date, author, title and subject matter.
Characters left: 3000

Terms and Conditions

It is the policy of the Port to provide public access to Port records in an efficient and responsive manner through use of published request procedures and through prompt acknowledgement of all requests. The Public Records Law expressly authorizes public agencies like the Port to establish reasonable fees for the actual costs of making the records available, and unless expressly waived, the Port will impose these fees. Actual costs include paper or other media, as well as time spent locating, reviewing, redacting, copying, and supervising a person’s inspection of original records. Actual costs also may include time spent by an attorney reviewing the records. The Port may reduce or waive fees if making the records available primarily benefit the general public. In order to have a request for waiver considered the requestor should provide a statement about how the release of the records affects the community or the public as a whole in contrast to a concern or interest of a private individual or entity. All requests are evaluated on the circumstances as a whole, including the burden to the Port in locating or preparing the records.

Agree∗